Documentation Specialist III
Malaga, NM
Full Time
Experienced
Compensation: $59/hr
Job Title: Documentation Specialist III
Location: Malaga, NM
Schedule: Monday–Friday | 40 hours per week
Position Overview
We are seeking an experienced Documentation Specialist III to coordinate between the Project Team (PT) and Operations for documentation handover in support of operations planning, start-up preparations, and long-term operations. This role ensures that all documentation deliverables from Contractors and Suppliers meet company requirements and are properly managed within the electronic document management system (EDMS – UDocs). The ideal candidate will have strong experience in document management, operations support, and oil & gas facility requirements.
Key Responsibilities
Required Skills & Qualifications
Job Title: Documentation Specialist III
Location: Malaga, NM
Schedule: Monday–Friday | 40 hours per week
We are seeking an experienced Documentation Specialist III to coordinate between the Project Team (PT) and Operations for documentation handover in support of operations planning, start-up preparations, and long-term operations. This role ensures that all documentation deliverables from Contractors and Suppliers meet company requirements and are properly managed within the electronic document management system (EDMS – UDocs). The ideal candidate will have strong experience in document management, operations support, and oil & gas facility requirements.
- Coordinate communications between PT and Operations to plan and execute Documents for Operations (DFO) schedule and processes
- Ensure company requirements for DFO are clearly understood by PT, Contractors, and Suppliers
- Support identification of start-up, integrity-critical, and ready-for-operations deliverables
- Plan and conduct DFO workshops, training, and refresher sessions with PT and Contractors
- Provide guidance and resolve DFO-related queries and deviations
- Monitor and report on PT progress for DFO reviews, contractor turnover, and handover to Operations
- Identify documentation gaps, deficiencies, and provide resolutions; report issues to Information Management Lead
- Transmit early and final deliverable information packages to Operations
- Conduct DFO internal audits (PT) and external audits (Contractors/Subcontractors) to ensure compliance and resolution of findings
- Ensure progressive loading of all final DFO drawings and documents into EDMS (UDocs)
- Proactively identify risks that could impact documentation quality, cost, or schedule and escalate as needed
- Bachelor’s degree in technical or engineering discipline preferred
- Strong experience in operations and/or project technical support with focus on document management
- Expert-level proficiency in Information Management systems and tools
- Understanding of documentation requirements for operating oil and gas facilities
- Experience supporting Production, Refining, or Chemicals operations
- Strong communication and interpersonal skills with ability to influence without direct authority
- Proven ability to manage complex document workflows, deadlines, and stakeholder requirements
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