Business Services Coordinator II

Midland, TX
Full Time
Mid Level
Job Title: Business Services Coordinator II
Compensation: $26.00–$28.00/hr, depending on experience
Location: 3617 N Big Spring St., Midland, TX 79705
Schedule: Monday–Friday, 40 hours per week
Scope
Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of the effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable in the position.
Key Responsibilities
  • Maintain and update Outlook distribution lists.
  • Administer the Team SharePoint site.
  • Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event.
  • Order materials, including signage, posters, and branded recognition materials, and maintain inventory.
  • Set up and cancel Tyndale accounts.
  • Confirm open tickets are accurate for G&R.
  • Send reminders for past-due Tyndale tickets.
  • Provide registration backfill support and send past-due registration reminders.
  • Assist with the Vehicle Exception Report and Fringe Report.
  • Assist with getting people set up in Open Ticket.
  • Assist with auditing the Tyndale roster to verify location and cost center information.
  • Provide backfill support for open ticket approvals.
  • Assist with meeting setup and booking.
  • Assist with booking and canceling rooms.
  • Assist with fuel PIN setup and cancellation.
  • Assist with vehicle access updates and vehicle delivery.
  • Assist with temporary tags and license plates.
  • Assist with picking up and moving vehicles.
  • Provide backfill support for pool vehicle walkarounds and Traka.
  • Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.
  • Participate in cross-training.
  • Assist employees with questions and problem-solving.
  • Perform other administrative duties as required.
Skills and Qualifications
  • Strong written and verbal communication skills.
  • Ability to type 50+ words per minute.
  • Software and web-based program skills, including:
    • Microsoft Office: Word, Excel, and PowerPoint
    • Microsoft Outlook
    • EventX
    • Open Invoice / Ticket
    • Chrome River
    • Microsoft SharePoint
    • SurveyMonkey
    • Slido
  • Strong organizational skills.
  • Ability to establish and maintain sustainable administrative processes.
  • Initiative and ability to work independently with minimal guidance.
  • Event planning skills, including Well Work face-to-face meetings in Seminole.
  • Cost consciousness.
  • Ability to work effectively in a highly adaptive and quickly changing environment.
  • Willingness to serve others.
Preferred Qualifications
  • Knowledge of Permian-area venues, caterers, and printing resources.
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